How to Convert ICS File to PDF Document? Complete Guide

If you are someone who is looking to convert ICS file to PDF then look no further. In this article, we have tried to bring some of the best methods that you can apply to change ICalendar to PDF files. In this blog, we have also brought some professional solutions for this.

ICS is the file extension used for sharing Calendar data by using Google Calendar. Stands for iCalendar, it can also share data by using multiple Email Applications such as MS Outlook, Thunderbird, Gmail, Lotus Notes, etc. If a new user wonders what they are about, they are plain text files that only have calendar-specific data in a designated format.

These at the same time include event details and location descriptions etc. To have permanent access to the ICS calendar events, most of the users are querying about how to convert ICS files to PDF Adobe format.

How to Convert ICS File to PDF Format?

• Step 1: Download the ICS to PDF converter.
• Step 2: Add ICS by choosing Select Files / Folder.
• Step 3: Select the PDF option as saving format.
• Step 4: Apply filters like the file naming option.
• Step 5: Select the location to save the resultant data.
• Step 6: Finally, press the Convert Button to start the conversion.

For more information, you can directly check out the method 2.

How to Change iCalendar File to PDF? All Methods Explained

You can convert multiple ICS files to PDF format using email clients like Gmail, Outlook and Apple Mail for Mac machine, by taking screenshots and by entering data manually. All the possible details and steps are given below, now head on to the different methods to convert ICalendar Files to PDF. Read on.

#1: Using Gmail Email Service

As we all know that Gmail is web-based email service, so we have used it for those users who wants to convert ICS file to PDF format without installing any third-party service. This method has two steps, and both are mentioned below:

1. Open Google Calendar.
2. Go to Import from the + icon.

   

3. After that, choose Import & Export >> Import option.

   

4. Choose Select File from Your Computer, and locate your ICS file.
5. Lastly, click on the Import button to change ICalendar to PDF.

   

After uploading your calendar data to Google account, lets export Google Calendar to PDF format by following mentioned steps.

1. Choose needed dates/months from the dropdown.

   

2. Click on the Gear >> Print button.

   

3. Pop up will appear on the screen.

   

4. Apply the required settings and choose Save icon.

   

5. Select the location and hit on the Save button.

   

6. Finally your uploaded ICS will be changed as PDF format.

   

#2: Convert ICS to PDF using Outlook

It’s a desktop-based email client, which is very popular among professional users. so, if you have installed Outlook service, follow the given steps:

Firstly, import your ICS file into Outlook account by following the steps:

1. Head to the Outlook calendar
2. Then choose File >> Import >> Import/Export Wizard.
3. After that, select Import from Another Program or File.
4. Now, select the ICS (.ics) option from the appearing list.
5. Locate your file and upload it to Outlook.

Step 2: Print ICS File

1. Select the uploaded events.

   

2. Click on the File tab.

   

3. Choose the Print tab and apply settings.

   

4. Browse the path to save the resultant file.

   

Your ICS file successfully converted into PDF format. If you are working on Mac machine and you want to perform ICalendar file to PDF conversion, then follow another method.

#3: How to Convert ICS File to PDF on Mac?

You can easily change your ICalendar to PDF format on Mac machines using Apple Mail calendar. All the details and steps are given below in details:

Step 1: Import ICS to Mac Mail

1. Open Calendar on your Mac OS.
2. Choose the File tab and then the Import… option.
3. Locate your ICS file and click on the Import icon.
4. Pop up will appear choose calendar in which you want to import events or create a new one as per your requirements.
5. Lastly, click on the OK button to convert ICS file to PDF.

Step 2: Change iCalendar file to PDF by Printing

1. Go to the File tab and choose Print from the Calendar app in Mac.
2. Press on the View pop-up and select the print layout.
3. Apply any desired additional settings.
4. Lastly, click on the Continue >> Print icon.

Your ICS file will be printed as a PDF successfully. If you don’t want to take the help of any email client, you can follow another method.

#4: By Taking Screenshots

Screenshots have become an integral part of a user’s life. The screenshots enable easy capturing of the screen contents that are present to the user. Likewise, one can convert ICS file to PDF effortlessly.

1. Import the ICS file into the calendar app or just open it for viewing online.
2. Use a screenshot tool like the snipping tool or Snagit to capture the required images of the event or schedule details.
3. Now compile the shots together into a word editor like MS Word to arrange them serial-wise.
4. You can now save this document in PDF format for the process of converting iCalendar files to PDF.

#5: Convert ICS File to PDF Manually Entering Data

Another method is to manually enter data serially.

1. Open the ICS file that is required to be converted and view it in a document processor or import it in a calendar app.
2. Manually copy the schedule details.
3. Now paste the details into the Word processor or a PDF editor and format it the way you want it to be.
4. Now use the save or the export feature to save it in the PDF format.

These methods vary solely on the user’s requirements and the type of compatibility standards he possesses at that very moment. However, it is very possible that a user still does not succeed and these methods still not suffice.

The main threat that is posed is to include attachments while one has to convert ICS file to PDF. To achieve this seamless conversion, Users can resort to the ICS Converter Wizard and change iCalendar to PDF files without any worries.

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Let’s move towards the steps of this converter wizard.

1. Firstly, launch the software and click on ‘Add file’ or ‘Add folder’ to select files and folders.

   

2. Now select the ICS files you want to change.
3. The tool then previews the ICS files before converting them to PDF Format.

   

4. Select ‘PDF’ format as a saving option from the given list of formats.

   

5. The tool provides multiple file naming options. Choose any that you want.

   

6. Hit on the ‘Convert’ button to initiate the conversion of the ICS file to PDF format.

   

7. The message ‘Conversion completed Successfully’ will be shown. Click on “Ok”.
8. The converted files will appear automatically on the saved location.

Frequently Asked Queries Regarding Conversion

• Q1: Does this software keep all the attachments and event information?

  Ans: Yes, this application will keep all the attachments as well as information about the event after completing the process to change ICS to PDF.

• Q2: Can this tool repair damaged ICS files and save them in healthy PDF format?

  Ans: Yes, the tool supports corrupted files and lets the users convert them into PDF format.

• Q3: How do I embed a document into a PDF?

  Ans: You can simply attach a file by – go to Insert > Attach File in PDF. To embed a file, go to Insert > Embed File in PDF. Browse and select the file that you want to insert, and click Select on the Select File dialog box.

Ending Words

In this blog we have focused on how to convert ICS file to PDF format. As we all know, PDFs work perfectly with all operating systems. It can be used with ease and are safe as well. That’s why users stay keen to convert iCalendar files to PDF. If the above methods fail, users can still adapt the software and use it in a hassle-free way. A demo version of the tool is also available for users for test purposes.