How to Export Exchange Mailbox to PST? Complete Guide

Overview: In this write-up, you are focusing to export Exchange mailbox to PST, so there is a better method for extracting Exchange Server emails to well-known Email Client applications. In this post, we are going to talk about how to convert Exchange mailbox to PST format.

By the way, you can also use the solution for exporting Exchange Hosted & On-Premises Mailbox to many formats. So, stay with us.

Email and calendars play a very important role in managing the business. Whereas email is used for communication between employees, customers, managers, etc.

Calendars help determine an upcoming day for meetings and events. Also, sometimes Exchange Server needs to move all email and calendar entries from a mailbox to a PST file.

Microsoft Outlook is the biggest platform for desktop-based and enterprise-based email Clients. Whereas Microsoft many offline and online platforms support PST files to access offline data such as Outlook.com, Office 365, Outlook desktop program, and many more.

To figure out how to export Exchange mailbox to PST file, then, at that point, this blog will describe all the steps to take a backup of Your Exchanger Server Mailbox to PST format.

Exchange Server mailboxes are responsible for storing information like emails, contacts, events, etc. With the help of the Exchange webmail server, this information can be received and modified on the server.

Sometimes data migration is required to enable offline access and in cases where data in Exchange is corrupted due to malware attack or system failure, data transfer to another platform may help recover or Backup Exchange Mailboxes.

However, before we give you our recommended solution, how about we discover a few clients’ questions on the web world to convert Exchange mailbox to PST?

Why Need to Backup Exchange Mailbox to PST?

“I want to move my Exchange mailbox to the Outlook platform. I have searched for enough solutions but every time I open a discussion, people come out with their promotional offers and I never get what I asked for.

So, here I would like to ask a similar question how can I export Exchange mailbox to PST. Expecting some genuine replies from the experts. Promotional companies, please no more offers. – Katy Shawn, California”

Exchange Online Server access with Internet availability, so it tends to be gotten to from any area in the product with the World Wide Web. In any case, there are loads of issues when you can’t get to your mailbox.

For example, the absence of a web network, an Exchange Server down for support, a limitation of access to Mailbox by another area, a Limitation of Time to get to, and a Limited client. Some of the limitations are explained to export Exchange mailbox to PST:

• Mailbox Storage Limits: – The Microsoft Exchange Online account storage size depends on the membership plan. In either case, the Exchange Online overseer can segregate the client’s mailbox into an optional size and capacity limit. This is the fundamental motivation for the customer to export Exchange mailbox to PST file before filling out the account.
• Address Book and Contacts Limits: – The greatest number of address records can be appointed to a solitary Exchange Server Online 2013 address book is 20 locations.
• Mailbox Folder Limits: – A stand-alone Exchange Online record has some mailbox envelope restrictions. Assuming you’re getting away with a huge effort, at that point, you want to set a range of numbers for each customer mailbox envelope.

Steps to Export Exchange Mailbox to PST

• Step 1: Run the software on your PC.
• Step 2: Enter Exchange account details.
• Step 3: Choose the needed Exchange folders.
• Step 4: Select the PST as a saving option.
• Step 5: Browse the path and apply filters.
• Step 6: Next button to export Exchange to PST File.

How to Export Mailbox from Exchange Server to PST Format?

The working of this amazing software is very easy & simplified. A user never needed to have any high-level technical knowledge or PowerShell Commands to do this task. Export Exchange Mailbox to PST file Without Outlook just by following these simple steps.

1. Install and run Exchange to PST Export Tool & then choose the Exchange Server option from the Email Source list.

   

2. The software will ask the users to Enter Email Account Credentials. Domain/User name, Password, or Server Name. Users can also choose the I am Admin option to log in using the Exchange Server Admin account. The software enables the users to map mailbox folders of multiple users manually or automatically as per requirements.

   

3. The software will instantly start analyzing & fetching all the mailbox folders from the Exchange Server Webmail account in its panel.

   

4. Select the required mailbox folder for the conversion & then choose the PST option from the 30+ Select Saving option list.

   

5. Set up Exchange to PST Export options in the application panel like Change Language as Dutch, French, German, Spanish, or Swedish.

   

6. You can also change the default destination location from Desktop to any of the user’s desired locations.

   

7. Users can also apply Advanced Filters Settings to export Exchange mailbox to PST selectively. Users can distinguish mailbox folders based on Date Range, From, To, or Subject of the email or message.

   

8. Once you complete the whole setup you only need to click on the Backup button which will instantly initialize the conversion process.

   

9. As the conversion process finished successfully & hence click on the OK button to Exit.

   

10. The software will create a Saving Log report which will include all the information regarding the export Exchange mailbox to PST process.

Access the resultant Outlook PST file as the software will directly open the destination folder.

Frequently Asked Questions

• How do I export emails from Microsoft Exchange?

  You can connect the Exchange server with Outlook and can export your Exchange server data through the Import/Export feature.

• How do I create a PST file?

  You can easily create PST files in an Outlook account through the Import/Export tool. Follow the given steps:

  1. Open your Outlook account.
  2. Choose File >> Open & Export >> Import/Export.
  3. Select the Export to a File >> Outlook Data File (.pst).
  4. Select the folders to export.
  5. Browse the location and apply filters.
  6. At last, click on the Finish button.
• Does this tool support maintaining email header components?

  Yes, our tool retains all email components from the email body and header, while exporting the Exchange mailbox to PST format.

Conclusion

In the above article, we get to know about how to export Exchange mailbox to PST files without Outlook installation or PowerShell Commands. It enables the users to export Exchange mailbox items into PST file format instantly & quickly. Free Download Exchange to PST Converter tool which will convert only the first 25 emails from each folder to Outlook PST file. To remove this limitation a user only needed to activate the software just by purchasing the proper license from our Official Buy Page.