How to Batch Convert MSG to PDF with Attachments? Complete Guide

Published By Jamie Kaler

Approved By Rollins Duke

Published On August 27th, 2024

Reading Time 8 Min Read

Overview: Are you one of those who is looking for a solution to batch convert MSG to PDF with attachments? Or want to save Outlook Messages as PDF Documents with attachments? If yes, then read this article to know the complete process. In this article, we are going to explain the complete solution to batch change MSG files to PDF with attachments.

Electronic mail or e-mail is a widely used phenomenon for sending messages, pictures, text, and records between work areas using the Internet. In any case, one can’t overlook the way that email is as yet the best mechanism for correspondence in the corporate world.

In addition to this, Microsoft Outlook is one of the well-known email customer applications utilized by a huge number of users. Along these lines, likely you have bunches of MSG records sent out from Outlook or MDaemon. MSG files are nothing but just an element of the MS Outlook email which includes attachments that are by default saved in the Outlook Format which the user can save as per his convenience.

On the other hand, PDF also known as Portable Document Format is a document format developed and rightfully owned by Adobe. One of the safest file formats for saving and using textual data, it’s known for its versatility and presentation across various platforms.

PDF formats are highly encapsulated; therefore, the user need not worry about any changes being made. Scholars and corporates are well aware of the breakthroughs PDF files have over any other formats.

“Hi, I am working as an administrative executive in a large organization. Recently I need to print some email files on my local computer. I have lots of MSG files exported from the Outlook email client application. Therefore, I was trying to open MSG files, but there was no way to read email details inside the MSG files. I don’t know how to convert MSG to PDF with attachments. Does anyone know how to batch-export Outlook messages to PDF? Please help me”

How to Batch Convert MSG to PDF without Outlook?

Step 1: Launch the MSG to PDF converter.
Step 2: Select MSG with dual options.
Step 3: Pick only the required MSG files.
Step 4: Select PDF as saving type.
Step 5: Apply the filters and saving path.
Step 6: Next icon to convert MSG to PDF.

For detailed understanding, we have discussed the method at the end of this article.

Comparison Between MSG and PDF Format

Here we have compared both extensions for better understanding and useful overview:

Outlook MSG	PDF
MSG stands for Microsoft Outlook Item (.msg)	PDF means Portable document format (.pdf)
MSG files are primarily used by Microsoft Outlook and Exchange.	PDFs are Platform-independent doesn’t require a specific application to open.
It Stores a single email item (e.g., email, calendar event) along with all its properties.	PDF files contain links, buttons, form fields, audio, video, and business logic.
Supported by only Outlook email client	Easily access with any device and from anywhere, because of portable nature.
MSG Files are best for maintaining email-specific features like sender/receiver details, attachments, and email formatting.	PDFs are often used for official and government documentation, it’s perfect for sharing and keeping records in a standardized format.
MSG files are not easy to access outside of Outlook, and files can take up significant storage space.	PDF files are small size files that are easy to share, and suitable for long-term storage. It Can also include attachments when converted from MSG.

How to Bulk Convert MSG to PDF with Attachments Manually?

You can convert multiple MSG to PDF format using Word, Print, and Adobe Acrobat methods easily. Outlook installation is required in methods 1 and 2, and Adobe Acrobat with subscription is required in method 3. All the steps with complete details are illustrated below.

#1: Convert Outlook Message into PDF using Word

Firstly, select the required email in MS Outlook.
Choose File >> Save As option.
Browse the required destination.
And then, choose .html as a saving type.
After saving the file in HTML format.
Now open this HTML file in Word.
After that, choose File >> Save As option.
Choose PDF as the saving type.
Lastly, browse the location and click on the Save icon.

#2: Batch Convert MSG Files to PDF using Print Option

If you have an orphan MSG file, then first import it into your Outlook account. And then use the inbuilt print option.

Open the required email in Outlook.
Choose File >> Print icon.
Choose “Microsoft Print to PDF” >> Print icon.
Lastly, select the destination and hit the Save button.

#3: Change Outlook Message into PDF Using Adobe Acrobat

Adobe Acrobat is a professional suite designed by Adobe that specializes in editing, creating and managing PDF files. In order to batch convert MSG to PDF with attachments, users can resort to this technique as well whose steps are-

Firstly, head to the Outlook account.
Select all the needed emails to print.
Select the Print option from the File Menu.
Choose Adobe PDF as the active printer.
Adjust the formatting as required using Preview.
After that, hit on the Print button.
Select the location to save your resultant data.
Lastly, hit on the OK icon.

Shortcomings of the Manual Method

Users have to repeat the same process again and again for each email.
Also, there is no bulk MSG to PDF conversion available.
Outlook must be configured with the same machine
Prone to errors and inconsistency. Also, it’s time-consuming.
File size and quality are compromised in the process
Also, metadata is not maintained in the process.

To overcome these shortcomings, users can switch to a more effective solution, which can seamlessly solve the issue of conversion from MSG to PDF format.

A Professional Solution – MSG to PDF Converter

RecoveryTools MSG Converter Wizard is one of the professional applications that batch convert MSG to PDF with attachments. The software provides dual selection options to choose multiple MSG files at once. The Select Folders option allows you to select an MSG folder including all Subfolders at once. The utility is completely free of all types of risk. It provides a simple and easy-to-use interface to export Outlook messages to PDF.

Get the Solution on your Computer:

Download Now Purchase Now

Note: The demo version of this application allows you to export only a few emails to PDF documents. If you want to batch-convert MSG to PDF with attachments, then you need to buy this solution.

MSG to PDF Conversion Tool – Benefits of Software

Batch Convert Outlook Messages to PDF Quickly – It is one of the simplest and most robust solutions for conversion. The tool offers a Select Folder option that enables users to load a folder with countless MSG files and convert MSG to PDF with attachments all at once.
Print MSG Emails to PDF File Easily – Users can straightforwardly export Outlook messages to PDF for printing purposes with this application.
Export Emails with Attachments – With this MSG to PDF converter, the users will have the option to export Outlook MSG to PDF along with associated attachments. It provides unaltered results till the end.
Compatible with All Outlook and Windows Versions – The software is so flexible that it supports all the latest and earlier versions of MS Outlook such as Outlook 2021, 2019, 2016, 2013, 2010, etc. Also, users can install it on any Windows OS like Windows 11, 10, 8.1, 8, 7, XP, Vista, etc.
Different File Naming Options – Use this tool to batch convert MSG to PDF with attachments and save the output with any of the file naming options. The tool provides file naming conventions in the combination of Subject, Date, and Time.
Preserve Data Integrity – The MSG to PDF converter has an amazing capability to maintain the integrity of data throughout the MSG to PDF conversion process. Moreover, it keeps intact email attributes, attachments, images, etc.

Frequently Asked Questions

Ques 1: How do I open an MSG File with attachments?

Ans: You can open MSG files with attachments using the RecoveryTools MSG Viewer tool for free.

Ques 2: How do I convert multiple MSG files to PST?

Ans: First, import your orphan MSG file in Outlook and then follow the given steps:

Firstly, go to File in Outlook.

Choose Open & Export >> Import/Export.

Choose Export to a File.

Select the Outlook Data File(.pst) option.

Select the required folders.

Lastly, browse the path and hit the Finish button.

Ques 3: What tool is used to extract attachments from Outlook?
Ans: If you are looking for methods or tools to Extract All Attachments from Outlook, then check out the mentioned article.

Conclusion

We now hope that we have been able to provide a more comprehensive solution to batch convert MSG to PDF with attachments. The mentioned MSG to PDF converter in this blog post is free from any errors. Moreover, it does not depend on any external application installation. Just download it and enjoy a hassle-free process to export Outlook messages to PDF. Also, if you have any queries, do contact our technical support team via live chat.